The Microsoft Project keyboard shortcuts schedulers use every day, on one page. It’s the same content as our free Microsoft Project Keyboard Shortcuts pocket card, which we’ve handed out at industry events for years. These shortcuts are for the Microsoft Project desktop app.
Free download: Download the two-page PDF card (3.5 × 7.75 in). Free to print for training and reference.
Microsoft Project Keyboard Shortcuts
Project / File Operations
| Ctrl + N | Create a new project |
| Ctrl + O | Open a project |
| Ctrl + S | Save the project |
| F12 | Save As a new project |
| Ctrl + F4 | Close the active project |
Task / Row Operations
| Insert | Insert a new task |
| Delete | Delete selected tasks |
| Ctrl + F2 | Link selected tasks |
| Ctrl + Shift + F2 | Unlink selected tasks |
| Alt + Shift + ← | Outdent selected tasks |
| Alt + Shift + → | Indent selected tasks |
| Shift + F2 | Open Task Information |
| Alt + F10 | Open Assign Resources |
| Shift + Space | Select current row |
| Ctrl + F | Open Find |
| Ctrl + G or F5 | Open Go To |
| Ctrl + Shift + A | Change to Auto Scheduled |
| Ctrl + Shift + M | Change to Manually Scheduled |
| Alt + Shift + * | Show all subtasks |
| Alt + Shift + – | Hide subtasks |
| Alt + Shift + + | Show subtasks |
Selection
| Ctrl + Shift + ↑ | Extend selection to first row |
| Ctrl + Shift + ↓ | Extend selection to last row |
| Shift + Home | Extend selection to first field in row |
| Shift + End | Extend selection to last field in row |
Gantt Timescale Operations
| Ctrl + Shift + F5 | Scroll to selected task |
| Alt + Home | Scroll to project start |
| Alt + End | Scroll to project end |
| Alt + ← | Scroll timescale left |
| Alt + → | Scroll timescale right |
| Alt + Page Up | Scroll left one page |
| Alt + Page Down | Scroll right one page |
| Ctrl + / | Zoom in timescale |
| Ctrl + Shift + 8 | Zoom out timescale |
Miscellaneous Operations
| F1 | Open Help |
| F2 | Edit the current cell |
| Ctrl + F1 | Show / hide the ribbon |
| Ctrl + Z | Undo last action |
| Ctrl + Y | Redo last undo |
| F3 | Remove all filters |
| Shift + F3 | Clear sort (sort by ID) |
| Alt + F3 | Open Field Settings |
| F7 | Start Spell Check |
| F9 | Calculate project now |
| Ctrl + F9 | Turn Auto Calculate on / off |
Want to check the health of your Microsoft Project schedules? See Schedule Analyzer forProject, our one-click schedule analysis tool for Microsoft Project.
More free references: Job Aids · forProject Encyclopedia
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